Many people think that the office environment is boring and that sitting around all day is their idea of hell. However, maybe that was true a couple of decades ago, but modern offices are nothing like what they may think. Now there’s more space, more personal room, plenty of sunlight and fresh air, as well as plenty of tools and equipment within reaching distance. This does mean that you can get more done, but for business owners, it also means a lot of maintenance has to be done. When you have more things, more can go wrong. But sometimes, something goes wrong. What do you do when your employees are physically unable to work as they normally do?
The computers are down
A section of your machines or perhaps all of your machines go down. Something terrible happens like a cyber attack or perhaps the building’s main power has shut off. Your employees are left at their desks, wondering what to do. This is why every office should have a stack of notebooks ready to go at any time. Whatever kind of work they were doing may need to be stopped. Your employees should get to write down their emails which they were set to send during the day. They can use their phones to connect via network data, see who they need to talk to, read their email and start writing them. If they need to call someone to get more information on order or see how far the task has gotten, they can use their phone and write down the details. When the power comes back on, they should be ready to simply type up what they have written.
The lights cease working
Employees that are working overtime, will need the office lights on to see what they’re doing at night. Your whole office doesn’t have to be lit, but their workstation does. However, if you have a fault in the wiring of your office, no one will be able to stay late. Hiring a commercial electrician to come and work on your lighting issues during the day is the best option. If you can’t do this, don’t worry they have an emergency service. They will send out a qualified and trained electrician, who specializes in major projects, so your office won’t be an issue at all. They’ll also recommend modern energy management solutions so you can save money and maintain a safer office.
If your employees are the victims of a ceiling leak, you need to quickly move them out of the area. Shut off any electronics near the leak and report it to the building manager. But now your employees are without their computers. It’s a good idea to have a few tablets or laptops in your office, just in case a handful of machines are unable to be used. Keep them fully charged at all times for such an emergency.
When work physically has to stop it’s not the end of the world. As long as your employees have an alternative like pen and paper, they can still work on their tasks to some degree, even if it is just emailed.