One of the greatest challenges for any project manager is to facilitate the organization’s desire to execute the best and most effective techniques to accomplish the objectives set. Businesses are trying to overcome this challenge, by establishing and maintaining important relationships between employees, human resources, and managers. You can only get the best out of your employees if they properly care for both professionally and personally. Managers must also be aware of what their options are, so they can reflect the company’s priorities in the best light. This is why delegation in all its forms has changed so much over the years.
Don’t be nonchalant
As a project manager, you have to realize that your workers are looking for as much clarity as possible. Delegating tasks is therefore a much-needed micro-management focal point. You have to be quite specific as to what each task is meant to be accomplishing and who should be doing it. Permissions must not overlap unless team and or departmental collaboration calls for it. You should also make clear how exactly you want the tasks to be done. This requires you to mentally, go through the completion phases, and write bullet points for objectives to be completed in chronological order. Vague descriptions and a nonchalant approach to objectives, will confuse your employees and leave them feeling, rudderless.
Be detailed
Each delegation should come with directions. Let’s say, you want someone to dry from point A to point B. You give directions in a linear fashion i.e. “turn left on Albert road, when you go to the coffee shop, turn right, then look for the church, drive past it and take the first left”. This is exactly the linear type of approach you should take for task instructions. Tell employees what to complete, when to move on the next stage, and to recognize landmarks i.e. working examples or confirmation from other teams, etc.
Status updates
We have incredible conference tools at our fingertips. If you’re not using them on a regular basis, you are not approaching delegation correctly. You need to give your staff and team leaders status updates. Where is the project? Is it behind schedule? Do you need to slow down in one area, so another team can catch up? Is one team down in numbers? You cannot neglect status reports because they glue everyone together and remind everyone why they are working towards a goal.
Visualizing their efforts
Cloud-based systems give everyone with the right permissions a chance to visualize their tasks and watch the progress of the project in real-time. That is why Azure Migration is so important for companies that aren’t using a project management cloud-based system. However, you need to have the right migration strategy so you don’t lose any work you have already done on other systems. Not only can you test applications and services on a mass scale, but you can involve the entire team in doing so.
Project management has evolved and it’s partly due to the rapid changes in the delegation. More of the team has to be involved in more parts of the project. This starts with proper cloud-based system implementation.
